PARISH RECORD KEEPER – Admin

Name:

use extended name search

Birth: Father: Mother:

Baptism date: Baptism no: Confirmation no:

Residence: Search

+ New baptism entry (change note)

Year:

given for that year given during that year

Order1: Order2: Order3:

Laygroup: Category:

Accounts

Options

only positive amounts include archived include moved out include lapsed include deceased

Sort by: Surname First name Person ID  Search

Account:

Period from: Period to:

Show area (optional filter)

Order1: Order2: Order3:

Laygroup:

values as recorded on the transactions values by current member assignment

Show ledger

Order1 Order2 Order3

Period from: Period to:

Options

include in-kind (non-monetary) accounts group child accounts under parent accounts

Accounts (area + individual)

Show area sheet

Period from: Period to:

report view (positive values) crude view (debit +, credit -)

include in-kind (non-monetary) accounts

Show balance sheet

A new entry in the parish ledger, as in the cash book or the double-entry form of Parish Record Keeper. It becomes a change note and reaches the ledger when the computer imports it. Contributions of a person are entered from the Contributions tab.

cash book double entry

Cash: cash IN (received) cash OUT (paid) Counter account:

Debit account: Credit account:

Area (optional - without one the parish is credited directly)

Order1: Order2: Order3:

Laygroup (optional):

Date: Amount: For year:

Description: Doc (receipt / voucher no):

Note for the reviewer (optional): Save change note

Changes recorded on this phone. They only take effect after the file has reached the Parish Record Keeper application on the computer and somebody has imported it there (Server actions → change notes from phones), and the online database is uploaded again.

Send to the parish computer

Needs network and a login. The file waits on the server until the computer fetches it – no WhatsApp, e-mail or cable needed. The two buttons below are the old way, for when there is no network or the parish does not use the server.

Each note goes out only once: sending (or exporting) takes the notes that have not gone out yet. Notes that went out turn green and stay listed here as your record until you delete them; they are never sent again.

Export change file (_PRKCHG.txt) Share… Export sent notes again… Delete exported notes

Who is using this phone

The username your parish gave you is shared, so it cannot say who you are. The name below is written next to everything you open, book or send. If somebody else picks this phone up, change it first – otherwise their work is recorded under your name.

Signing as —

Change the name

Changing the name needs a network: it is the parish office's log that has to be told, not this phone.

Data file

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Change data file

For an account that belongs to more than one parish workspace. Needs a network: the other parish's copy is downloaded and replaces the one on this phone.

Offline copy

No offline copy on this phone yet.

Download / refresh offline copy Log in at parishrecordkeeper.com

You must be online and logged in at parishrecordkeeper.com for the download. If the download says you are not logged in, use the login button above. Figures are as of the moment of download.

Searching always uses the offline copy on this phone, even when the network is available. To see the newest data, refresh the copy here first.

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PIN

With a PIN, the copy on this phone and your change notes are encrypted: nobody can read them without the PIN, even with technical tools. If you forget the PIN, your parishrecordkeeper.com password unlocks the phone again (this needs the internet). Without a PIN, the copy is protected only by the phone's own screen lock. Use at least 6 digits. Setting a PIN needs the internet once.

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Remove everything

Delete offline copy and all change notes

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Logging out on the website does not affect this app: the offline copy and any change notes on this phone stay fully usable. A login is only needed again to download a fresh copy.

Back to the online start page.